​Administrative Services

• Administration and enforcement of association governing documents, rules and regulations

• Communicate with the Board and owners promptly regarding all questions, comments and complaints

• Write lease agreements for renters, handle security deposits, and provide move-in/move-out services

• Board meeting attendance

• Implement Board directed projects

• Records and file maintenance and electronic archiving

• Bid specifications and solicitation

• Contract monitoring and yearly review

• Insurance services

• Maintenance of association website

• Liaison with association attorney

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Fiscal Services​

• Administration and collection of all owner association dues​

• Provide owners with Statements of Account and Invoices

• Payment of association bills

• Monthly reconciliation of bank accounts

• Generate the following reports for distribution of the Board of Directors:

  • Budget analysis and preparation​

  • General Ledger report

  • AR Aging Summary

  • Profit and Loss Report

  • Balance Sheet

  • Check Register

• Tax preparation

 

Building Management

• Weekly association/building and grounds inspection

• Operation and management of common elements

• Assign work orders

• Contract utilities, places orders for equipment and services to maintain association

• Groundskeeping and landscaping supervision

• Management of general maintenance, repairs and cleaning

• Contract snow removal

• Parking enforcement

• Monitor security cameras in building (when requested)

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Emergency Services

• 24/7 emergency call services

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Contact Embers Property Management for HOA management pricing!